As Fiscal Year 2024 (FY24) draws to a close, financial administrators across the campus are preparing for this annual process. Closing out a fiscal year requires meticulous preparation to ensure a smooth transition. The Controller’s Office supports schools, divisions, and departments throughout this annual event.
Key Dates & Deadlines:
Year-end close will begin on May 6, with the Controller’s Office issuing a memo to the financial officers of the schools and divisions. This memo will include all details, deadlines, and key resources. In advance of the year-end memo, below are some key dates to be aware of:
- June 14 - Final day to submit approved labor distributions.
- June 21- Final day to submit invoices and non-standard disbursement requests dated on or before June 21.
- June 28 - Final day to approve requisitions and expense reports, reconcile PCard charges and out-of-pocket expenses, and notify the Controller’s Office of receivables or general payments made.
- July 17 - Final day to submit financial adjustments, general ledger entries, and FBDI deposit vouchers.
All financial documents must be completed and approved in accordance with university policies by the specified dates. Those submitting files and data must ensure all documentation for charges extending to the next fiscal year is sent to the Controller's Office. This step is vital for maintaining the accuracy of financial records for FY24 and for a seamless transition into FY25.
Support Resources Available:
With a focus on operational excellence and a desire to provide an unparalleled customer experience, the Controller’s Office has developed resources and a support framework for financial administrators, including:
- Year-End Office Hours: hosted by the Controller’s Office on May 29, June 12, and June 26, from 1 pm until 2 pm via Zoom (the same link will be used for each session).
- Meeting ID: 924 1673 8884
- Passcode: 405708
- Note: These sessions are designed to address questions and provide support. Recordings will be available for those who cannot attend live.
- Year-End Memo: available on May 6, will include access to additional resources for financial officers.
For further assistance or additional information, individuals are encouraged to submit an HR/Finance Help Desk ticket in iO.